Fleet Monitoring Clerk

JOB PURPOSE

To monitor the movement, trip performance, fuel usage, driver behaviour and maintenance status of the fleet using GPS/GPRS and telematics systems, and to detect and escalate fuel discripancies, siphoning and other abnormal vehicle activity, supporting efficient port-to-CFS operations and the target of four trips per truck per 24-hour period.

Key Responsibilities

Vehicle Tracking and Monitoring

• Monitor vehicle locations and movements using the GPS/GPRS tracking system.

• Maintain and update the physical fleet monitoring dashboard.

Trip Monitoring and Performance Tracking

• Monitor each trip from port entry to offloading at the MCT CFS.

• Record time spent at the KPA entry gate queue, loading blocks, scanner queue, Gate 24 exit and CFS offloading point, to enable quicker intervention at each stage.

• Identify delays and provide accurate information to support operational planning and improve the target of four trips per truck per 24-hour period.

Fuel Usage and Fuel Monitoring

• Monitor fuel usage and consumption for each vehicle and equipment category against established benchmarks.

• Reconcile fuel issued and refueling records against actual fuel consumption, mileage and trips completed.

• Identify abnormal fuel consumption, unexplained fuel losses and suspected fuel discipancies or siphoning.

• Monitor fuel levels continuously and generate immediate alerts for unusual fuel-level drops, including drops while the vehicle is stationary or outside approved refueling points.

• Record the vehicle, driver, time and location for each suspected fuel discripancies incident, and promptly escalate to the relevant supervisors and managers with supporting data.

• Track recurring fuel loss patterns by vehicle, driver, route and location, and recommend preventive measures.

Driver Behaviour Monitoring

• Monitor speeding, harsh braking, excessive idling and other driving patterns using telematics data.

• Identify unsafe or inefficient driving practices and report repeated violations to the relevant supervisors.

Data Management and Record-Keeping

• Accurately record and update vehicle, trip, mileage, fuel consumption and telematics data.

• Maintain reliable records to support fleet performance analysis, fuel reconciliation and management decision-making.

Alerts and Incident Reporting

• Promptly report suspected fuel discripancies or siphoning, unauthorised stops, route deviations, speeding and other abnormal vehicle activities.

• Escalate critical alerts to the relevant supervisors and managers for immediate investigation and action.

Key Skills

• Organizational

• Communication

• Computer literacy (GPS / telematics systems)

• Attention to detail

Qualifications & Experience

• Diploma or degree in Logistics, Transport Management, IT or a related field.

• 3-4 years’ experience in a similar role.

• Computer literate, with working knowledge of GPS/GPRS tracking and telematics systems.

• Understanding of fuel monitoring, port-to-CFS container haulage and fleet operations.