Fuel Clerk

Job Purpose

To control the issuance, recording, and reconciliation of fuel for company vehicles and equipment, ensuring accurate inventory and compliance with company policies and procedures

Key Responsibilities

• Issue fuel to authorized vehicles and equipment in accordance with company procedures.

• Verify vehicle registration numbers, driver details, mileage, and fuel authorization before dispensing fuel.

• Record all fuel transactions accurately in manual registers or fuel management systems.

• Monitor daily fuel consumption and identify unusual usage or discrepancies.

• Reconcile daily fuel stock against issued quantities and physical inventory.

• Conduct routine fuel tank dip measurements and maintain accurate stock records.

• Report fuel shortages, leakages, losses, or suspected fraud immediately.

• Prepare daily, weekly, and monthly fuel consumption and stock reports.

• Coordinate fuel deliveries and verify quantities received from suppliers.

• Maintain cleanliness and safety of the fuel storage and dispensing area.

• Ensure compliance with environmental, health, and safety regulations related to fuel handling.

• Maintain proper documentation of fuel receipts, issue vouchers, and inventory records.

• Support fleet management by providing accurate fuel usage data for analysis and reporting.

• Assist in periodic fuel audits and stock verification exercises

Qualifications

• Certificate or Diploma in Business Administration, Supply Chain Management, Logistics, Stores Management, Accounting, or a related field.

• Training in inventory or fuel management is an added advantage.

• Basic computer literacy, particularly in Microsoft Excel and inventory management systems.

Key Skills & Competencies

• Knowledge of fuel inventory control and stock reconciliation.

• Understanding of fleet operations and fuel consumption monitoring.

• Good numerical and record-keeping skills.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

Experience

• Minimum of 2 years' experience in fuel management, stores, inventory control, fleet operations, or a similar role.