HR Officer

Platinum Outsourcing & Logistics (E.A) Ltd invites applications from candidates who are suitably qualified and experienced with excellent credentials to fill the position of HR Officer based in Nairobi.

Job Purpose

To implement the HR policy and procedures to achieve the organization’s objectives in compliance with the law.

Key Responsibilities

• Draft general HR correspondence for review and approval.

• Coordinate recruitment activities, including shortlisting, interview scheduling, participation in interviews, and communication of interview outcomes.

• Follow up on approvals of employment documentation and offer letters for selected candidates.

• Track recruitment timelines and ensure timely completion of recruitment processes.

• Conduct staff induction for relevant employee categories.

• Prepare documentation for changes in employment terms, obtain relevant approvals, and advise Payroll accordingly.

• Monitor employee probation periods, contract expiry dates, and prepare relevant documentation in good time.

• Manage the HR helpdesk for assigned departments and provide timely support on employee matters.

• Prepare HR reports, including HR statistics, disciplinary reports, training feedback and evaluation reports, and Works Council action trackers.

• Coordinate training administration, including NITA applications, training memos, trainer bookings, LPO follow-ups, attendance records, certificates, evaluations, and internal training.

• Issue pre-alerts on fixed-term contract expiry dates and coordinate timely renewals or terminations in good time.

• Maintain and update departmental organograms as changes occur and at least monthly.

• Ensure new employee files are opened promptly, properly maintained, and continuously updated with relevant documentation and correspondence.

• Manage disciplinary processes for supervisory-level staff and below, including witness statements, show-cause notices, hearing coordination, minutes, outcome correspondence, and filing of disciplinary records.

• Coordinate Works Council meetings and follow up on outstanding action points to closure.

• Coordinate and follow up on document flow to and from supply chain sites, ensuring timely submission, tracking, and retrieval of required documentation.

Qualifications

• Degree or Higher Diploma in Human Resources Management.

• Member of the Institute of Human Resources Management (IHRM)

• Knowledge of Labour Laws

• Experience in handling mass recruitment, disciplinary and grievance handling for large workforce

Key Skills

• Communication & interpersonal skills

• Recruitment & interviewing

• Employee relations

• Conflict resolution

• Problem-solving & decision-making

• Organization & time management

• Labor law & compliance

• Payroll & HR administration

• Negotiation skills

• Confidentiality & integrity

• Teamwork & stakeholder management

• Office Suite proficiency

Experience

• 3 Years